If you want to change the background of your diagram or further customize its colors, you can do so from the Design tab where you will find a variety of related options to choose from. To customize fonts, use the formatting functions from the Home > Font section on the Visio ribbon. If you want to map out your process in more detail, you can use Separators from the Flowchart Shapes section to define stages.Double-clicking on an arrow will automatically draw a straight connector to the nearest shape found in the direction of the arrow.Then, use your cursor to draw a connecting line in the direction of another shape by pressing and holding either its left or right button and dragging the cursor towards the destination object ( see Figure 2 below). To do this, click on any of the four arrows ( Up/Down – Left/Right) that become visible upon selecting any shape and hover over it ( see Figure 1 below). When the shape is positioned correctly, the swimlane will be highlighted in green.ĥ. Add connectors to create a process flow. In the Basic Flowchart Shapes section on the left, choose the desired shapes for your process steps or elements and drag & drop them into their corresponding swimlane. You can customize the text as needed: change size, color, or style using the options in Home > Font. ![]() below) and will allow you to see all the activities assigned to one particular team at a glance. These labels will help you easily group your tasks (shapes) by owner (as shown in Step 4. To rename any swimlane, simply double-click on its label bar and type in the new title, which can be the name of your teams, for instance. Label the swimlanes.Īs you can see, the swimlanes of your Visio diagram have default titles (“ Function ”). Then, drag the swimlane and drop it when you see the orange connector showing at the location where you want to place it. To move a swimlane and the shapes in it, you first need to click on the label bar until a grey highlight shows around the swimlane. If you want to change the length of a swimlane, drag the end line (the vertical line on the right) until the container reaches the desired dimension. To change the width of a swimlane, drag any of its separator lines (in our case, the horizontal ones). Drop it onto an empty area of the diagram when you see the orange connection indicator appear in the place you want your swimlane to be. Now the basic outline of your diagram is generated.įrom the Shapes window on the right, add as many bands as you need by dragging a Swimlane shape. For this demonstration, we’ve selected the Horizontal Cross-Functional Flowchart option. You can opt for the horizontal or vertical orientation of the swimlanes. To start building your swimlane diagram, click on Cross-Functional Flowchart. When you open Visio, you will immediately see a list of various charts and diagram templates. How to manually make a swimlane diagram in Microsoft Visio 1. When you imbed a draw.Manually make a swimlane diagram in Visio But for a look at a specific use case, take a look at our post: Using draw.io for BPMN Diagrams. We cover the overall mechanics of swimlanes as well as some useful pro tips here. Specific examples of use cases that make use of swimlanes and cross-functional flowcharts include UML activity diagrams, interaction diagrams, sequence diagrams, use case diagrams, data flows, and more. And the result is decreased confusion between teams. ![]() It makes the information easier to understand. The act of separating the steps in a process visually identifies the parties responsible for each step. This is why we use cross-functional flowcharts and swimlane diagrams to show the flow of data or activity relationships between multiple groups. It’s actually not very often that a flowchart process is limited to just one person or one team. ![]() And here’s what you need to know about the ease of working with swimlanes in draw.io. And when that process involves multiple teams or other entities, it becomes necessary to divide your chart into lanes representing each of those entities. They’re ideal for visualizing the individual steps of a complete process. They’re one of the most common use cases for draw.io. If you’ve used draw.io at all (and even if you haven’t) chances are you’ve made a flowchart or two in your life.
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